Toastmaster

Taking on this role improves organization, time management, and public speaking skills. The Toastmaster is the meeting’s director and host. A member typically will not be assigned this role until they are thoroughly familiar with the club and its procedures. The Toastmaster should communicate with the Presiding Officer in the week before the meeting to discuss the theme of the week. In addition, the Toastmaster emails the agenda to the entire club the day before the meeting.

Explain Theme

  • The Presiding Officer opens the meeting and turns it over to you.
  • In one to two minutes, explain your role as the Toastmaster while incorporating your chosen Theme.
  • Feel free to tell a short story that illustrates the Theme.

Introduce Supporting Roles

  • Ask everyone with a supporting role to explain it in a minute or less while incorporating the Theme, with the Timer timing each explanation:
    • Timer
    • Grammarian/Ah-Counter
    • Body Language Monitor
    • Quizmaster
    • General Evaluator
    • Table Topicsmaster
    • Humorist/Inspirationist (can be 1-2 minutes)
  • Introduce the Presenter(s) while incorporating both your Theme and the Grammarian/Ah-Counter’s Word of the Day:
    • Briefly explain the nature of their presentation (i.e., whether it is a speech, stand-up comedy routine, film, etc.).
    • Summarize the Pathways project, including purpose statement(s) and specific feedback the Presenter has requested.
    • State the name of the Presenter and the title of the presentation as follows:
      → Presenter name, presentation title, presentation title, Presenter name.
      → For example: Alondra Sánchez, “i’ll be okay,” “i’ll be okay,” Alondra Sánchez.
    • Use these two Microsoft Word documents to adapt the introductions sent to you by the Presenters:
      → Presenter Intros.docx (blank template)
      → 2022-05-26-Presenter Intros.docx (example meeting)
      NB: If you use the Google Chrome browser and get a “Couldn’t load plugin” error, the solution is to go to the Chrome Web Store to download the Office extension and then restart Chrome.
    • After each presentation, ask the Timer to time a minute of silence to give everyone the opportunity to chat feedback privately via Zoom to the Presenter.
  • Check out Joseph Esler’s presentation on how to be a good Toastmaster:

Give Control to Table Topicsmaster

  • Immediately following the minute of silence for the last Presenter, give control to the Table Topicsmaster.
  • Assist the Table Topicsmaster only as needed, such as clarification on who has no role or who has volunteered for Table Topics ahead of time.
  • Please keep track of time and let the Table Topicsmaster know when to wrap up Table Topics by chatting a private message via Zoom.

Call for Reports

  • After the Table Topicsmaster returns control to you, introduce the Evaluator(s):
    • Briefly explain the importance of evaluations. It is how we all grow!
    • Remind each Evaluator they have two to three minutes to give their evaluations.
    • State the name of the Evaluator and the name of the Presenter they are evaluating.
    • Again, incorporate both your Theme and the Grammarian/Ah-Counter’s Word of the Day.
  • Ask everyone with a supporting role to give their report in a minute or less, with the Timer timing each report:
    • Timer
    • Grammarian/Ah-Counter
    • Body Language Monitor
    • Quizmaster
    • General Evaluator (can be 2-3 minutes)

Return Control to Presiding Officer

  • Once all the reports are completed, make very brief closing remarks that summarize the meeting in the spirit of your chosen Theme and the Grammarian/Ah-Counter’s Word of the Day.
  • Turn the meeting back over to the Presiding Officer.