Timer

Taking on this role improves time management skills. One of the skills Toastmasters practice is expressing a thought within a specific time. The Timer is responsible for monitoring time for each meeting segment and each speaker. Time is of the essence! Throughout the entire meeting, Settings -> Background & Filters -> Virtual Backgrounds will be open in the lower-left of your screen with GREEN/YELLOW/RED. Left-click on each small image below to open the full-size version in a separate tab and then right-click to select the option to save it to your device:

Explain Role

  • At the beginning of the meeting, the Presiding Officer welcomes the guests and asks them to introduce themselves. For each guest, you will time their introduction by signaling GREEN at 10 seconds, YELLOW at 20 seconds, and RED at 30 seconds, with a grace period of 5 seconds.
  • Then, the Presiding Officer turns the meeting over to the Toastmaster, who explains the Theme and introduces you.
  • In a minute or less, explain your role as the Timer while incorporating the Theme:
    • Demonstrate the virtual backgrounds via Zoom:
      1. GREEN: Minimum qualifying time
        → 1 minute for Table Topics and Humor/Inspiration
        → 2 minutes for Evaluations (including General Evaluation)
        → 5 minutes for most Presentations (4 minutes for Ice Breakers)
      2. YELLOW: Median qualifying time
        → 1 minute 30 seconds for Table Topics and Humor/Inspiration
        → 2 minutes 30 seconds for Evaluations (including General Evaluation)
        → 6 minutes for most Presentations (5 minutes for Ice Breakers)
      3. RED: Maximum qualifying time
        → 2 minutes for Table Topics and Humor/Inspiration
        → 3 minutes for Evaluations (including General Evaluation)
        → 7 minutes for most Presentations (6 minutes for Ice Breakers)
    • Let everyone know there is a 30-second grace period for all minimum and maximum qualifying times. For example, a Table Topics response that is 37 seconds qualifies, as does an Ice Breaker speech that is 6 minutes 21 seconds; the former qualifies by 7 seconds, and the latter is 9 seconds away from being disqualified (this is practice for a contest setting).

Monitor Time

  • Immediately after explaining your role, ensure these roles are explained in a minute or less by signaling GREEN at 30 seconds, YELLOW at 45 seconds, and RED at 1 minute:
    • Grammarian/Ah-Counter
    • Body Language Monitor
    • Quizmaster
    • General Evaluator
    • Table Topicsmaster
  • Next, time these roles and signal GREEN/YELLOW/RED according to your role explanation in the first section:
    • Humorist/Inspirationist
    • Presenters
    • Table Topics Participants
    • Evaluators
  • Feel free to use this step-by-step guide, created by Alyssa Tan and Alondra Sánchez, for the Timer role:

Give Report

  • Toward the end of the meeting, the Toastmaster calls on you to give your report in a minute or less:
    • There will be nowhere near enough time for your entire report. Just give the highlights!
    • Report the times for the Presentations, Table Topics Participants, and Evaluations.
    • Let anyone know if they got disqualified by going under or over on time; otherwise, just say everyone qualified by being within time (again, this is practice for a contest setting).
    • Be sure to incorporate both the Toastmaster’s Theme and the Grammarian/Ah-Counter’s Word of the Day.
    • Crown the Leader(s) of Time Management (whoever got closest to YELLOW).
  • Following your report, ensure these reports are a minute or less by signaling GREEN at 30 seconds, YELLOW at 45 seconds, and RED at 1 minute:
    • Grammarian/Ah-Counter
    • Body Language Monitor
    • Quizmaster
  • Subsequent to those reports, ensure the General Evaluator stays within time (2-3 minutes) by signaling GREEN at 2 minutes, YELLOW at 2 minutes 30 seconds, and RED at 3 minutes according to your role explanation for Evaluations in the first section.
  • Last, when the Toastmaster returns control to the Presiding Officer, the guests may share their feedback. Again, for each guest, you will time their comments by signaling GREEN at 10 seconds, YELLOW at 20 seconds, and RED at 30 seconds, with a grace period of 5 seconds.